Book Club Session 4 - Meeting Summary by Zoom AI Companion
Meeting Summary for UCI Compass CoP Book Club - Session 4
Jul 17, 2024 11:01 AM Pacific Time (US and Canada) ID: 968 5663 8745
Quick recap
Astrud Reed discussed the need for balance between a factory business model and higher education, with a focus on flexibility, evolution, and quick adaptation. They also highlighted the upcoming launch of the Spark initiative, an app designed to enhance student engagement and support, and the expansion of technology to enhance student success and experience. Lastly, they introduced a new tool called Explorer to enhance data access and understanding, and discussed plans to create a comprehensive communication strategy to improve the utilization of the university's various tools.
Next steps
- Astrud to share the YouTube link of the Unizin Summit presentation on the Spark initiative with the group.
- Astrud to work with communications director to create a marketing and communications plan for promoting campus tools and resources.
- Astrud to explore incorporating Maps into the onboarding process for new employees across campus.
- Astrud to finalize and send out the schedule for the next two book club meetings featuring Michael Dennin and Tom Andriola.
Summary
UCI Community Practice Book Club Session 4
The UCI community practice book club convened for session 4, focusing on part 3 of instruction from chapters 6 through 8. The presentation centered on the first section, which was particularly relevant to the presenter's role at UCI. The schedule for the next session, featuring Michael Dinan, was being finalized, with Tom Andreola set to lead the final meeting. The discussion was set to begin with a topic that particularly resonated with the presenter.
Balancing Factory Model and Higher Education
UCI discussed the need for balance between a factory business model and the noble goal of higher education. UCI emphasized the importance of flexibility, evolution, and quick adaptation, as demonstrated during the Covid-19 pandemic. UCI also highlighted the publication of an article in Educause Review about a framework for student success analytics and rubrics. The discussion touched on the need to focus on individual student goals and experiences to enhance their educational and overall experience.
Spark Initiative and AI Tools Launch
UCI discussed the upcoming launch of the Spark initiative, an app designed to enhance student engagement and support. The app, set to launch at the start of the fall, aims to provide personalized assistance to students using current technology tools. UCI also highlighted the AI companion, a new tool for facilitating one-on-one meetings and post-meeting follow-ups, and the internal chat tool, GPT, which assists in creating presentations and ensuring the intended audience receives the message.
UCI Expanding Technology for Student Success
UCI discussed the expansion of technology to enhance student success and experience, with a focus on increasing faculty and staff data literacy. The initiative, known as Compass Maps and Data GPS, was originally designed for faculty and staff but is now open to students to increase their digital literacy and understanding of campus initiatives. UCI also highlighted the addition of new features to the Data GPS website, including an AI companion overview and meeting recordings. Patrick, a big data expert, agreed with UCI's approach, emphasizing the importance of providing more information to students and faculty to better address their needs.
Spark Initiative App for Student Assistance
Patrick and UCI discussed the new Spark initiative, an app designed to provide efficient help to students. The app, which is set up to incentivize student use through a system of regular "sparks" and a survey to tailor content to student needs, covers a broad range of topics including health and wellness, relaxation, and academic support. UCI clarified that the app is not solely focused on grades, though Patrick did express interest in how the app could be used to identify students in need of academic help.
UCI Discusses Spark Program and Resources
UCI expressed interest in connecting Patrick with the team for their feedback and thoughts. Angela appreciated the presentation and asked about the overall messaging and how students could leverage the resources. UCI responded that they could share a more detailed overview of the Spark program, which is built on the Unison data platform. UCI also mentioned working with the communications director to create a marketing communications plan to increase awareness about Spark.
Improving Communication and Utilization of University Tools
UCI expressed concerns about the underutilization of the university's various tools and the need to improve communication about them. UCI outlined plans to create a comprehensive communication strategy, including a campus tour to meet with school leadership and introducing these tools to faculty and staff. Angela agreed with UCI's points and emphasized the importance of reaching all employees, not just leadership. They also discussed the potential of incorporating maps into the onboarding process for new employees to better navigate the university's ecosystem.
UCI's New Data Tool for Campus Enhancement
UCI introduced a new tool called Explorer designed to enhance data access and understanding by providing curated reports from various departments. The tool, which includes a metadata feature acting as a data dictionary for the student data warehouse, allows users to log in with single sign-on and access reports from smaller groups. UCI also demonstrated a new reporting tool with features such as pinning frequently used reports, filtering by data types, audience, and output type, and the ability to access high-level, anonymized, aggregated data. The goal is to foster a campus-wide community of practice to improve student success and the overall campus experience. Angela appreciated the detailed explanation and potential of the tool for her work.
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